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2009 November |
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JOHNSON COUNTY FIRE DISTRICT NO.1 NEW CENTURY, KS
Board of Directors Monthly Meeting November 10, 2009
BOARD MEMBERS STAFF Keith Johnson Max Sielert Kurt Keller Jerry Holly Kent Harlow Dennis McGuire Darin Weese John Allen
CALL TO ORDER Kent Harlow called the November 10, 2009 meeting to order.
AGENDA Keith Johnson moved to approve the agenda as submitted. Kent Harlow seconded and the motion carried.
MINUTES Keith Johnson moved to approve the minutes from the October 13, 2009 meeting as submitted. Kent Harlow seconded and the motion carried.
FINANCIAL REPORT Chief Sielert presented the September 2009 Financial Report indicating there are some numbers in the report on the bond page, that did not match on the asset page due to purchases prior to bond revenue being received. These were purchased through District funds. Chief Sielert suggested not to re-do these numbers due to the fact they are accurate since we paid some out of operating budget and they are actually correct as shown. Part of what is not shown in the bond is in operating budget. All corrections and proper line items are reflected in the October 2009 Financial Report. Kent Harlow suggested this report be tabled until the next meeting to allow them time for review.
Chief Sielert presented the October 2009 Financial Report which now indicates assets and net assets are correct and the next to last page of financial report now reflects the correct numbers. Cost of issuance will have no more expense, so that money will move over to Debt Service fund and will no longer be relative. Kent Harlow suggested it would be helpful to have a “total line” on the financial report. Chief Sielert will have that change made for the next report.
Chief Sielert indicated the Maintenance 7000.2 reflects a negative number due to back-out and correcting journal entries which transferred operating budget payments [pg 12] to bond expense. Keith Johnson moved to table this financial report until the next meeting in order to allow time for review. Kent Harlow seconded and the motion carried.
FLOOR BUSINESS John Allen brought an article with information on an aircraft that had problems landing at the New Century Airport this past month. Fire District #1 was featured in the article published in the August 2009 issue of SPORT AEROBATICS Magazine.
John Allen extended thanks to the board for the improvements made in all three stations. Chief Sielert advised there will be an open house when all improvements are completed.
Katy Hoffman presented the board and staff with an invitation to her retirement party on December 11th at the Johnson County courthouse.
OLD BUSINESS Chiefs Report
Chief Sielert presented: He advised we have forms setup for tracking the bond expenses which gives all details on each expense. Chief McGuire and Chief Morley are each completing forms on the projects they oversee. These reports provide a weekly update on total expense for each line item so we are aware of any over or under budget activity.
Keith Harlow had some questions on the change orders happening, which were addressed by Chief McGuire and Chief Sielert.
Chief Sielert advised that he had talked to Emergency Reimbursement Services about the extrication billing which is only billable to citizens who are non-residents. Residents will not be billed for any involvement. Billing will go directly to the insurance companies involved and will never be directed to the individual. Any incident with citizens from out of our local area will have their insurance company billed for the expense, but will not be taken to court. The individual will not be billed. This will be handled at the end of each month by going through the incident reports and submit information to ERS to handle. We should be able to begin this in the next 2 weeks.
Chief Sielert talked about the 2010 State Cost Share grants which have money left over from the previous year. They indicate more money is available. We received $5400 from state cost share that will be used for our ATV. The AFG Grant has not responded to date which is good. We applied for 700 MHz radios, if we do not get the grant, we do have the money in the Temp Note Funds. Chief Morley and Chief Sielert met Walt Way from ECC last month. We are in great shape for getting our needed radios. We are the only agency that has a plan, and a backup. The Safer grant application period which pays for new personnel opens next week. This year they are offering 100% for a five year period. Suggested we apply for an additional 6 staff positions for this years SAFER Grant. He suggested we indicate to the 6 new people this could end in five years prior to their hiring. Keith Johnson moved to approve the application for grant to cover six additional personnel. Kent Harlow seconded and the motion carried.
Keith Johnson questioned revenue short falls for real and personal property. Chief Sielert indicted there will probably be one additional tax distribution for this year and that the operating budget appeared to be in good shape to come in with around $70,000 left to carry into next year.
Chief Sielert stated that he has continued meeting with City of Gardner staff concerning a consolidation or merger of some type and that those talks are positive and will continue.
Chief McGuire presented: He attended the Advisory Report meeting with the College last Thursday.
He went to City of Gardner for a tour of the new Coleman Warehouse.
Concrete at Station 3 is 98% complete; Station 1 building permit will be needed from the City of Gardner; Station 2 coming along; flooring is completed at all three stations; new table and chairs have been ordered for Station 3.
Purple Wave Auction does not charge to sell for government agencies, only the buyers pay a fee. On-line auction has been setup at www.Purplewave.com for December 8th auction. We have all the items stored at the Archive building and have been talking with several people every day. This provides a “no conflict of interest” position for anyone who wants to make a bid. Chief Morley contacted Bridley Mountain to get values for E1223, however, they have not responded with a current value for fire truck.
Christmas party plans have not been completed.
NEW BUSINESS None
FUTURE MEETINGS The December meeting has been move to the 3rd Tuesday, December 15th and will begin at 6:30 pm.
ADJOURNMENT Keith Johnson moved to adjourn the meeting and continue with a tour of Station 3 remodel. Kent Harlow seconded and the motion carried.
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