JOHNSON COUNTY FIRE DISTRICT NO.1

NEW CENTURY, KS

Board of Directors Monthly Meeting

December 15, 2009 

BOARD MEMBERS                            STAFF                                         

Keith Johnson                                          Max Sielert                            Trig Morley

Mark Burdolski                                          Dennis McGuire                           

CALL TO ORDER

Mark Burdolski called the December 15, 2009 meeting to order.

AGENDA

Keith Johnson moved to approve the agenda as submitted.  Mark Burdolski seconded and the motion carried.

MINUTES

Keith Johnson moved to approve the minutes from the November 10, 2009 meeting as submitted.  Mark Burdolski seconded and the motion carried.

FINANCIAL REPORT

September 2009 Financial Report

Keith Johnson reviewed again the items that were in question about the September Report and how the October Report reflected the corrected information.  Max Sielert re-iterated the September Report began with problems due to payment from the operating budget for the bond expenses.  The October Report reflected the proper line items for expenses in the operating budget once the adjustment for bond items had been completed.  The numbers for the Bond Issue were invalid in September due to this same reason.  October report reflects correct numbers on all line items with all corrections made.  Max Sielert suggested we leave September Report as presented.  Keith Johnson expressed the need to have more time to review.  Keith Johnson moved to leave the September Report on the table.  Mark Burdolski seconded and the motion carried.

October 2009 Financial Report

Max Sielert reviewed the changes correcting the September Report.  Keith Johnson moved to accept the October Report as submitted.  Mark Burdolski seconded and the motion carried.

November 2009 Financial Report

Max Sielert discussed revenue shortfalls for 2009 including the payment from the City of Olathe.  Olathe had not paid on the  contract for 2009 as agreed in the amount of $65,007.00   After discussing the payment due with Ron Shaver from the City of Olathe, he explained their position was in fact that the 3years had expired on the contract and they had completed their obligation. The Contract indicates it is to renew automatically but at zero dollars in there opinion  Mr. Shaver indicated that since the same proximity issues still exists the contract renews automatically but at zero dollars. Mr Shavers  response was that we still needed to respond, but he has no obligation to pay us. Chief Sielert held firm on the idea we should make them pay according to the tax dollar base as in our agreement. This is a difficult situation since there is a new attorney and the fire chief who made this Contract has retired and we are now dealing with the acting chief.  He expressed the fact that our district is still responsible to respond to emergencies even though we have not been paid. Chief Sielert stated that he felt that there should be no detachments granted to Olathe until the contract is re-negotiated.  Keith Johnson expressed that he believed they are asking us to do it for nothing, and the board should say no. Max Sielert has been unable to come to an agreement with them, and suggests the best way to handle this situation is to let the attorneys litigate rather than to not respond to emergencies.  He suggested we contact our attorney and get her suggestions.

Keith Johnson asked about the revenue we were to receive in December.  The November Report indicated we received another small tax disbursement but had still under collected in most tax revenue area’s.  With the under collection in tax revenue and the absence of the Olathe contract money we will have under collected in revenue by $92,000. We are 5% under budget but will have under collected in revenue by 6%.  If the City of Olathe does not pay the on the contract we will be short in 2010 the $56,000 that we had planned to carry over from this years budget.  Also regular wages are under budget due to our putting of the promotions and new hires we had planned to do in 2009. 

Keith Johnson asked if we were looking at a cash flow shortage for the beginning of 2010.  Max Sielert indicated we should be covered even if our disbursement is not received until January 20^th because we came in way under budget for 2009. Keith Johnson moved to accept the November Report as submitted.  Mark Burdolski seconded and the motion carried.

FLOOR BUSINESS

Max Sielert brought up the non-payment issue with the City of Olathe mentioned during the November Financial Report.  After discussing further, Keith Johnson moved to have Max Sielert contact our attorney and get suggestions on how to handle the contract renewal.  Mark Burdolski seconded and the motion carried.

OLD BUSINESS

Chiefs Report

Chief Sielert presented:

He reported spending a lot of time working on the budget and generating revenues from different sources.  He is still working on the billing for extrications done for out-of-area victims.  Keith Johnson questioned who decides what to bill for each of these incidents.  Max Sielert explained the incident reports provided give the information that is used to determine the amount to be billed.

He reported that we are applying for a SAFER grant and this would pay for 6 personnel for 5 years.   He also reported the Yearbooks should be available within the next couple weeks.

Staff Reports: 

Dennis McGuire presented: 

He reported most of his time has been spent on the recent auction. The auction was very successful bringing in $24,000 for surplus items.  Approximately 60% of the items have been picked up.  The Durango was up to $3,500 bid, however, it was involved in an accident the morning of the auction.  We decided to remove it from the current action and sell it the next time.  The Durango has been repaired. The reserve engine was not in the auction.  Trig Morley has made a flyer and it is ready to publish it for sale.  We have determined an asking price of $30,000. 

He attended another core meeting with JCCC relative to the interview board for their fire academy they are looking for 23 spots.

Construction on the Bond Issue is 98% completed at Station 3, with Station 2 at 75% complete. Roofs are completed and awaiting warranty.  The overhead doors at Station 2 have been completed.  We have but a few punch list items still to be completed.  We received our snowplow equipment.  Current status on concrete was discussed.

He reported that we will receive 5 radios from JOCO ECC and that estimated cost of these radio’s would be around $10,000 if we had purchased them ourselves. COPS and PEACE grants provided the money through the County.  Walt Way the Director of ECC had contacted us asking about radios and was impressed we had a plan in place, along with a backup, and thus directed this opportunity to our district.

Trig Morley reported the security system was complete.  We have issued ID cards for all staff members and needed to get ID cards for the Board.

NEW BUSINESS

None

FUTURE MEETINGS

The January meeting has been moved to the 2^nd Wednesday, January 13^th and will begin at 6:30 pm.

ADJOURNMENT

Mark Burdolski moved to adjourn the meeting and continue with the Executive Session.  Keith Johnson seconded and the motion carried.