JOHNSON COUNTY FIRE DISTRICT #1 – Johnson County, Kansas

Board of Directors Meeting

DATE:  October 12, 2010     TIME:  7:00 p.m.

Fire Station #3, 490 New Century Parkway, New Century, KS

BOARD MEMBERS           STAFF

Keith Johnson                         Max Sielert                  Patrick Ballard

Kent Harlow                           Jerry Holly

Mark Burdolski

CALL TO ORDER

Mark Burdolski called the meeting to order.

AGENDA

Kent Harlow moved to approve the agenda as submitted.   Keith Johnson seconded and the motion carried.

MINUTES

Keith Johnson moved to approve the minutes with spelling corrections, from the September 2010 meeting as submitted.   Kent Harlow seconded and the motion carried.

FINANCIAL REPORT

Chief Sielert discussed the fact there was not a whole lot new to report, as we are still looking at the same type of things as discussed at the last meeting.  We did have some receipts this past month.  We received our tax disbursement check from the County for property taxes, the 4^th quarter payment from the airport, the Check from Purple wave for our sale of surplus equipment and the State Cost Share Grant payment was received.   We are short in collecting tax revenue with the majority of that being the City of Olathe not paying on our contract for services with them.  The law suit has been filed and they have requested a 14 day extension which will delay that payment longer.

We have identified $36,000 worth of expenses that can be posted to the temp note funds and transfer those funds to operating budget.  We have identified other things that can be done to get us through this year such as asking for early payment on some of our other contracts and/or borrowing against equipment.

With Dennis not on the payroll this last quarter we will save $30,000 in expense and we are comfortable that we will be under budget before the end of the year.  In 2011 without a deputy chief we could save $120,000 and without a bond payment the first year, this could make up the difference the Olathe contract has left us short.  That will leave us in really good shape for next year.  Keith Johnson mentioned the balance at the end of September with our deposits looks good.  We need to be real aggressive in selling the fire truck even if we sell it for less money.  The Bond fund actually has more in there than it shows, because it does not reflect the reimbursement check we will receive as a result of the communications grant.

Jim Dean with Metcalf Bank is coming by tomorrow to discuss the temp note account and transfer of the money without opening another savings account.  If there is any money left in the temp note account we can use it towards the first bond payment.

In the past Chief McGuire has received the financial reports, now the Battalion chiefs will receive these and assist in making day to day decisions.

Kent Harlow moved to approve the September 2010 report as submitted.   Keith Johnson seconded and the motion carried.

BUSINESS FROM THE FLOOR

None

OLD BUSINESS

Chiefs Report--Chief Sielert presented:

I would like to thank Mark and June for the work on the party for Dennis McGuire.  Dennis stopped by yesterday and reviewed the Gardner contract.   We have Tyson Graham off on workman’s comp due to a knee injury.  We have scheduled a special meeting on October 20^th to formally approve the contract for services with the City of Gardner.

The concrete work is complete at Station 1.  The guys are painting the block over the stucco on Station 3 building.  They should be done with the big stuff this week.  The light poles and trim will be done next week.  We are on hold for some other little things, holding the money in the temp note funds until we see if we may need that money elsewhere.

Kent Harlow asked about the City of Edgerton hiring.  They did hire a full-time city clerk and assistant city administrator, also some consultants.

Chief Holly presented:

Yesterday we had 14 firefighters test for Wildland Red Card.  There were 13 successful in completing the test.  One was having knee problems and was unable to complete.

NEW BUSINESS

None

FUTURE MEETINGS

October 20^th there will be a special board meeting for consideration of contract with City of Gardner.

The next Board meeting was scheduled for the 2^nd Tuesday, November 9^th at 7:00 p.m.  However, there is a question in regards to needing the mandated waiting time to be completed before this meeting.  This issue will be addressed and date will be advised.

Also scheduled is a meeting November 18^th, a special meeting to cover the bond approval.  This meeting may be combined with our regular board meeting.  Meeting schedule will be advised.

ADJOURNMENT

At 7:40 p.m. Kent Harlow moved to adjourn the meeting and continue with executive session.  Keith Johnson seconded and the motion carried.

There was a 15 minute Executive Session convened for discussion of contract negotiations.