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2010 September |
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JOHNSON COUNTY FIRE DISTRICT #1 – Johnson County, Kansas Board of Directors Meeting DATE: September 14, 2010 TIME: 7:00 p.m. Fire Station #3, 490 New Century Parkway, New Century, KS
BOARD MEMBERS STAFF Keith Johnson Max Sielert Jerry Holly Kent Harlow Dennis McGuire Patrick Ballard Mark Burdolski
CALL TO ORDER Mark Burdolski called the meeting to order at 7:04 p.m.
AGENDA
MINUTES Keith Johnson moved to approve the minutes from the August 10, 2010 meeting as corrected. Kent Harlow seconded and the motion carried.
Kent Harlow moved to approve the minutes from the September 7, 2010 Special meeting as corrected. Keith Johnson seconded and the motion carried.
FINANCIAL REPORT Chief Sielert reported the following. We are still over budget and looking at a possible short fall in funds before the end of the year, all fixable. With this report we have 26.9% of the budget remaining. We should end August with 33% remaining. I don’t think we have a problem making budget, but we will have a cash flow problem in December.
We have looked at a lot of things and find the absence of the City of Olathe paying on the contract for services we have with them is the major cause of that shortfall. I don’t think the shortfall will create a problem to where we have to borrow money. Some of the things we can do to alleviate the cash shortage are to see if some of our contracts can prepay, cut cost where possible, divert some payments until after the 1st of the year, sells some of our surplus equipment and correct some coding errors that will bring moneys from the temp note fund to the operating budget fund. We are going to save quite a bit the last quarter of this year due to Deputy Chief McGuires retirement. And if we have to we can borrow against 1 of our trucks.
Doing these things to deal with our temporary cash shortfall for 2010 will not necessarily leave us short for next year. With Chief McGuire’s retirement we will save around $120,000 in our budget for 2011. This along with other unbudgeted funds we receive in 2011 will put us in good shape to recover from this years shortage and maintain next years project expenditures. Revenues we will receive the rest of this year include Motor Vehicle and heavy truck taxes estimated to be $39,000; The Airport contract payment for 4th quarter of $72,500; State cost share money $3,500. These deposits will get us up to December. We should still end the year under budget.
Bond wise, there was very little activity this past month. This month we have paid for the radios. The grant money coming for reimbursement of the radios will be placed back into the bond fund. Operating budget money that has paid bond expenses will be replaced.
Keith Johnson moved to approve the August 2010 financial report as submitted. Kent Harlow seconded and the motion carried.
BUSINESS FROM THE FLOOR None.
OLD BUSINESS Chiefs Report Chief Sielert presented: We published the bond issue resolution approved at the special meeting in the paper on Friday September 10th.
Chief Sielert reported that we had received 1 phone call from a Citizen of Gardner concerning the bond issue and this individual requested additional information concerning the bond issue and was given the documentation.
He also reported that he had received contract for service agreements from 3 other district that could be used as a starting point for our proposed contract for service with Gardner. He had been meeting with Stewart Fairburn on a regular basis and it is our plan to try and have the contract ready to present to Council and Fire Board by October 7th.
Chief Sielert reported he did not know where our attorney was in perusing collection of the contract moneys from the City of Olathe, but he had instructed her to file suit against the City of Olathe to collect those funds
They have been notified by email that our intention is to sue. Kent Harlow asked that we get a timeline from Marilyn on how things will proceed from here. We will notify Calvin and inquire as to his thoughts as to what our next step should be. It is believed that public awareness about this issue could help us. If necessary, we will obtain another attorney to expedite the suit.
Chief McGuire presented: He has been meeting with Rob and finishing projects that are still in the works. Rob has met with the battalion chiefs several times.
The water leak has been resolved and the sheetrock should be replaced soon. The work completed this past month proved to fix the problem. There are a few small things to finish and then this project will be complete.
His retirement is still on track for September 30th. He indicates his intension is to stay on with us as a volunteer. The reception is being planned and everything is in order.
NEW BUSINESS The new agenda item which was added:
FUTURE MEETINGS The next regular Board meeting will be held on the Tuesday, October 12, 2010, and will begin at 7:00 p.m.
ADJOURNMENT Kent Harlow moved to adjourn the meeting at 8:25 p.m. and continue with executive session. Keith Johnson seconded and the motion carried.
There was a 15 minute Executive Session convened: Update on contract negotiations
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