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2010 July |
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JOHNSON COUNTY FIRE DISTRICT NO.1 NEW CENTURY, KS
Board of Directors Monthly Meeting July 13, 2010
BOARD MEMBERS STAFF Keith Johnson Max Sielert Kirk Keller Michael Hirschmann Kent Harlow Dennis McGuire Justin Ducey Andrew Dilda Mark Burdolski Jerry Holly Darin Weese
CALL TO ORDER At 7:08 p.m. Kent Harlow called the meeting to order.
AGENDA Keith Johnson moved to approve the agenda as submitted. Kent Harlow seconded, and the motion carried.
MINUTES Keith Johnson moved to approve the minutes from the June 15, 2010 meeting as submitted. Kent Harlow seconded and the motion carried.
FINANCIAL REPORT We are still slightly over budget, at half way thru the year we are 2.2% over. The biggest reasons are wages and employee expenses which are over in regular pay, health insurance and work comp. Since we now have switched both of these vendors this should improve. We have been working on securing gas cards to save on fuel. Training has been limited to in house training only for the remainder of the year.
Revenue wise we are looking good and we should be getting our payment for the invoice to the airport next month. I feel after our meeting next week with City of Olathe we will receive our two payments according to our contract for services very soon. If they do not continue the contract for 2011 we will need to remove from our 2011 budget. Kent Harlow asked if the amount is calculated. Chief Sielert indicated the current contract amount was calculated back in 2006.
In the Bond Fund we still show ______ in the temp note fund. We do have a couple expenses left on the concrete and radios. We are looking good on the balance and actually should have considerable money left once we are done. The majority of the radio expense should be complete in July.
Keith Johnson asked about the balance left in the communication equipment expense left in the budget. Chief Sielert explained that contractual items will use that amount by year end. PPE should be complete as well, with no more expenses this year. We adjusted 2011 budget for this item.
Keith Johnson moved to approve the June 2010 financial report as submitted. Kent Harlow seconded and the motion carried.
BUSINESS FROM THE FLOOR None
OLD BUSINESS Chief Sielert’s Report: He will be going to an informal meeting with the new Chief in Olathe to discuss the contract for services. He and the Assistant Chief plan to bring the new Chief up to speed on the contract situation. The meeting is scheduled for Friday, July 16 at noon, in Olathe. They have chosen to renew the contract so they currently owe us for two years, 2009 and 2010.
In reference to the Consolidation, he met with Francis and ??? and Mayor Dravetta again. They plan to present the proposed plan to the Council on July 19th at their work session. We will be present during the session to answer questions. In the mean time the pros and cons of the proposal… stewart is adding some pros. We will sit down and see exactly what our part is going to be in the presentation. Kent Harlow requested that we send him an update after the session since he will not be available to attend.
Chief McGuire presented: We have received the new Tender 121. Our staff has spent time training on this unit daily. The building behind us was damaged in a storm so we are trying to get permission to use it for training.
We are waiting to do concrete at Station ___ until we have at least a week of forecasted dry weather. We are frustrated the weather has not cooperated.
We think we might have a solution for the water coming into the Station 3 building. We have a bid of $6,300 to put French drains around the North side of the building and to pipe the downspouts underground. This should get water to drain away from the building. We talked with the concrete vendor about the sidewalk drain since we feel it is filling with dirt. They indicated they will get it cleaned out.
Keith Johnson asked about the problem with fuel prices when purchased from the airport. We talked with a maintenance guy at the airport and asked if he knew why the fuel cost was higher than in town…he indicated he did not know. It was found during this conversation, however, that the airport had discussed that they might charge for fuel to make a profit. We know that the airport also provides a higher grade of diesel and _____ which is not available elsewhere. Once we have met the budget deadline, we will resolve our issues with the fuel. In the meantime, we have directed the BCs to get their fuel in town until we can determine a permanent plan.
STAFF Reports: None
NEW BUSINESS
Chief Sielert explained the new law that took effect on July 1st required a Smoking Policy be in place. We used the sample policy given by the State to create our policy with a few changes to customize to our facility. This policy has been provided to all members of Fire District and all required signage has been put in place. Keith Johnson moved to accept. Kent Harlow seconded the motion.
At the work session we looked at the budget at 11 mills. The problem when putting on the state form it came out with errors. We needed a higher mill levee or to reduce the budget in order to accept the budget . We originally cut $5,000 for pagers, but we now have cut $1,000 off computer software, $1,000 from janitorial, $500 from postage, $1,000 from KDI checks, $5,000 from facilities, $2,000 from vehicle repair; $4,000 from fuel, $1,000 off SCAA, $3000 off PPE, $4,000 down on ______, $1,000 on food, $2,000 on uniforms, $2,000 on furniture, reserve $24,000. Communication was not changed.
Our assessed value was down again costing us $54,0xxx more than last year. The KPF rates are going from ____ to ____ which is over 5% increase in what the employer pays. That 5% goes to stabilize the fund itself without going to the participant’s retirement.
We had to carry money from last year to this year, and we have to do that again this year, until assessed value come back up. If you take all the grant expense out of our 2011 budget, it is down $898, with $97,000 carry over. We have to carry this amount over and use equipment reserve money for a total of $________ . The other revenues are rather hard and fast. Since the work session we cut $10,000 and today we cut another $xxxxx. This is the tightest budget we have ever had. The temp note has some bearing on the budget …..?????...????,,,???
Keith Johnson indicated the total increase between the budget and the bond would be an approximate 15% increase due to _____ and _____. Fire Districts #2 and #3 are also having the same budget problems and are increasing their mill levee. This is all due to the assessed values which have decreased and ________. If all the revenue shows up as planned, we should ____????_____.
Chief Sielert did find when he started putting the numbers on the state form it put the amount you can increase your taxes. We are only raising $37,000 more in property taxes, which we equate over limit $17,000 and we will have to do a resolution. Budget is required to be published no later than Friday _____ and to __???___ on July 26th. Kent Harlow moved to approve the budget for publication. Keith Johnson seconded the motion.
FUTURE MEETINGS The next Board meeting will be held on the 2nd Tuesday, August 10th and will begin at 7:00 p.m. Out Public Hearing is scheduled for Monday, July 26th at 7:00p.m.
ADJOURNMENT At 7:50p.m. Kent Harlow moved to adjourn the meeting and continue with executive session. Keith Johnson seconded and the motion carried.
A 15 minute Executive Session was held to discuss Contract negotiations. JUNE TO SEND REMINDERS ABOUT MEETINGS……with minutes. |