JOHNSON COUNTY FIRE DISTRICT NO.1

NEW CENTURY, KS

Board of Directors Monthly Meeting

May 13, 2010

BOARD MEMBERS             STAFF                                   

Keith Johnson                         Max Sielert                 

Kent Harlow                           Dennis McGuire         

Mark Burdolski                                                          

Kurt Keller                  Jerry Holly                  Matthew Gillotti        

Andrew Dilda             Mike Hirshmann         Patrick Ballard   

CALL TO ORDER

Mark Burdolski called the meeting to order.

AGENDA

Keith Johnson moved to approve the agenda as submitted. 

Kent Harlow seconded and the motion carried.

MINUTES

Kent Harlow moved to approve the minutes from the April 13, 2010 meeting as submitted.

Keith Johnson seconded and the motion carried.

FINANCIAL REPORT

Chief Sielert mentioned that we had been running over budget, but getting more inline and should be back to normal next month.  Last meeting the question of fuel usage was brought up.  Chief Sielert presented a report indicating the fuel usage for the past 12 months.  Usage was in line, however, cost of fuel seem to be the reason for increase costs since the price per gallon showed significant difference.

Health Insurance would be 66.6% used and should straighten out.  We did get Gardner contract money so that is reflected.  Bond expenses for the past 3 months were presented in a report.  Still have 3 items left to be completed.  Regional grant was received, which will give us considerable money left over from the bond.   We made the first payment on our temp service, which is our first expense out of the debt service fund.    

Keith Johnson moved to approve the APRIL 2010 FINANCIAL REPORT as submitted.

Kent Harlow seconded and the motion carried.

FLOOR BUSINESS

None

OLD BUSINESS

Chiefs Report

Chief Sielert presented:

He was approached by the Ladies Auxiliary who are doing a Relay for Life event.  They asked us  to help sponsor this event.  In the past we have not done these types of things since it was tax payer’s dollars.  A brochure was shown to the board members for review.  It was determined that the district cannot make a donation, but we can promote personal donations.

Health insurance was discussed last month with a $7,000 increase if we stayed with the same company.  We went through other brokers and they came in higher than what we already had.  Our original providers have now offered optional plans with a $16,000 increase for this year.  We switched from Delta Dental to Principal and saved $3,000 on dental coverage.  Our Work Comp carrier has been changed to Elliott Insurance which will save $13,000 this year.  This new company may actually refund a part of our premium if we do not have any claims, based on a quarterly basis.  We will also add training from them to deal with the day to day injuries.    

The Olathe contract is still on hold.  We have not heard from Marilyn with an update on what she has done.  She was going to send me a copy and then send to the Olathe attorney.  We have not been able to schedule any meetings with the new chief about this situation.

Gardner situation is going well.  We have a meeting scheduled for the May 18^th at 4pm with the Mayor, Kenny, Stewart and Rob.  We will go over the proposal and make a list of things we need to bring up that are not currently included. 

Chief McGuire presented:

Biggest news is weather related calls… 10 calls.  The building behind us had damage.  We had a tank battery struck by lightning.  We had one panel come loose on our own roof, but fixed easily.   

We will be having our last purple wave auction which included the Tender 122.  We are also trying to sell our other 1990 reserve unit engine, E1223, outright for $29,900.  We are advertising. in the Daily Dispatch.  Purple wave auction ends June 8^th.

We have a few maintenance issues to complete.  Bond items are almost complete.  The chasses have been delivered in Oregon.  We will be picking up next week.  

Regional grant for mobiles for $78,000 we had budgeted and the grant gives us $63,000.  This leaves $15,000 out of the bond for the mobile radios.  June 20^th is the date of county wide switch to new radios

We are still bringing in new volunteers, with a new resident starting this week.

NEW BUSINESS

CONSIDER APPROVING AND ADOPTING SPG100.11B AND SPG100.11C

Chief McGuire presented two new policies.  After 1 year with our new Battalion Chief positions, we have found we do not have a policy for replacement when off for sick or vacation.  This new policy includes the requirements and roles of responsibility and chain of command.  A new policy to address the Acting Captain position was also presented.  These two policies need to be in place due to problems arising in vacation scheduling.  There was no increase for pay in filling these positions.  Kent Harlow moved to accept these policies.  Keith Johnson seconded the motion, the motion carried.

FUTURE MEETINGS

The next Board meeting will be held on the 3^rd Tuesday, June 15^th, and will begin at 7:00 p.m.

ADJOURNMENT

At 7:50 p.m. Kent Harlow moved to adjourn the meeting and continue with executive session.  Keith Johnson seconded and the motion carried.  There was a 15 minute Executive Session convened with no actions taken.