JOHNSON COUNTY FIRE DISTRICT NO.1
NEW CENTURY, KS
Board of Directors
February 10, 2010
BOARD MEMBERS STAFF
Keith Johnson Max Sielert Kirk Keller Jerry Holly Trig Morley
Kent Harlow Dennis McGuire Darin Weese John Allen Mark Burdolski Patrick Ballard Alex Wolfe Kyle Highburger
Andrew Dilda Cory Neal
CALL TO ORDER
Mark Burdolski called the meeting to order.
AGENDA
Kent Harlow moved to approve the agenda after deleting the December Minutes since they were approved at the last meeting. Keith Johnson seconded and the motion carried.
MINUTES
Keith Johnson moved to approve the minutes from the January 13, 2010 meeting as submitted. Kent Harlow seconded and the motion carried.
FINANCIAL REPORT
DECEMBER 31, 2009 Financial Report
Max Sielert had estimated at the last meeting that we would end the year around $120,000 under budget in revenues and we actually came in at $137,948.15 under budget in revenues collected. A major portion of the actual difference in the budget numbers was due to the $65,007 for Olathe contract, $37,000 in miscellaneous income and the rest in tax and interest revenues not received.
The good news was that while we under collected in revenues by $137,948.15, we were under budget on the expense side by $101,679.66, due mainly to the freeze we applied to hiring of new positions and not doing the new promotions we had planned for 2009.
Kent Harlow questioned what impact to last year’s budget was due to Olathe. Max Sielert indicated that he estimated that $50,000 was to be carried into the 2010 budget. Assuming we collect this money from Olathe and other revenue we did not get, it was merely a timing issue. We had budgeted $45,000 in Miscellaneous Income, however, only received around $8,000 in 2009. Most of that money has now been received, but it will show as 2010 revenue rather than 2009 as it was received after January 1 2010. In 2010 we should have more revenue that we originally planned. Assuming we get 2009 revenue from Olathe, we will be over-collecting for 2010.
Keith Johnson asked about personal property taxes relative to delinquencies we were expecting more than we got and we also probably had more delinquent taxes collected for the year. Max Sielert indicated the County gave us our numbers for those revenue line items and it is unknown as to why the amounts were different than the numbers the County gave us.
Kent Harlow asked about the EAP line item and why it was 350.7% over budget. Max Sielert explained that this has to be a coding error and that he would get it corrected. We make a 1 time annual payment to EAP at the first of each year, so this has to be that something got coded to EAP that shouldn’t have.
Kent Harlow moved to approve the December 31, 2009 Financial Report as submitted. Keith Johnson seconded and the motion carried.
JANUARY 31, 2010 Financial Report
Max Sielert explained regular pay line item was down 1.88% due to January being a 3 paycheck month.
He also explained that as for the Bond or Improvements fund reporting, that now that it is a new year you will see what remains of the Bond Fund as our 2010 budget for the bond fund. See the Expense spreadsheet that gives details on line items of the bond as of December 31st.
Kent Harlow asked about computer hardware expense. Max Sielert explained that we had purchased a number of thumb drives to use as backup.
Kent Harlow asked about food expense was also a little high. Max Sielert explained this was due to the purchase of Christmas dinners.
Max Sielert pointed out that the SAFER grant will be a new line item next month and be another “Unbudgeted Income” due to the way the year ended, actually on January 28th.
Keith Johnson questioned the monthly fuel charges on 7008. Max explained we had two monthly payments to the airport included in this amount, where normally there is only one.
Keith Johnson questioned communication equipment. Max explained the locution annual payment is included in that.
Keith Johnson moved to approve the January 31, 2010 Financial Report as submitted. Kent Harlow seconded and the motion carried.
FLOOR BUSINESS
None
OLD BUSINESS
Chiefs Report
Chief Max Sielert presented:
Contract negotiations will be discussed in Executive session. He reported talked to Mayor Don Roberts of Edgerton last Saturday about the Intermodal project. The biggest hold up is getting the grant. Once that is done it can get started. Keeping the rumors straight has been a challenge for the City on this project.
Chief Dennis McGuire presented:
Trucks are all running, no problems. We have finished our last Purple Wave sale yesterday with receipts of $7,500 from this sale. The Durango originally had a bid of $3,500 and brought $4,500 this time. Air compressor did not sell the last time but sold for $605 this time. The income shows up on our report once they pay and pickup which takes about a month for Purplewave to get all the money collected and get a check to us. There were two items sold and never picked up the first time, so those items were re-sold this time. This was definitely successful in selling left over surplus items. Buyers pay the cost of selling the items (10% cost to buyers) with no cost to the District. Dennis McGuire indicated his Goals for 2010 was to have City of Edgerton include events and happenings for the District on their website. We are currently modernizing our website and want to have current events included in the future. He also went to training in Gardner.
Chief Trig Morley presented:
He has been following the radio project and reported the county wide system has been accepted. We are still using free advertising to sell our engine. We have completed 37 interviews for volunteer candidates. We had many qualified volunteers this time and he and Dennis McGuire will review all the applicants and make a final decision. We will bring on 18 now and more later. Of the candidates there are 12 are in-district and 3 are career firefighters at other departments. We try to keep 60 volunteers on our active list. They have goals to reach and they are reviewed for their status on a regular basis.
He also reported we had a fire call at Danisco the other day.
Chief Jerry Holly presented:
Overland Park Fire Department has had several changes recently and the person previously in charge of the smoke detector project is no longer in charge. We will be working on getting those detectors in the next month. We had 3 staff members attend the IAAI Conference this past week and 3 others will be attending the Arson Conference next month.
NEW BUSINESS
None
FUTURE SMEETING
The March meeting date will be determined by the Board at a later time.
ADJOURNMENT
Mark Burdolski moved to adjourn the meeting and continue with executive session. Kent Harlow seconded and the motion carried.
Monthly Meeting
