JOHNSON COUNTY FIRE DISTRICT NO.1

NEW CENTURY, KS

Board of Directors Monthly Meeting

January 13, 2010   6:30pm

BOARD MEMBERS                           STAFF                                         

Keith Johnson                                     Max Sielert      Ken Phelps                     Justin Ducey   

Kent Harlow                                       Trig Morley      Bailey Bond                    Bill Templeton

Mark Burdolski                                  Jerry Holly       Patrick Ballard                Chris Budenz 

                      Cory Neal        Josh Shaw

CALL TO ORDER

Mark Burdolski called the meeting to order.

AGENDA

Keith Johnson moved to approve the agenda as submitted.  Kent Harlow seconded and the motion carried.

MINUTES

Kent Harlow moved to approve the minutes from the December 2009 board meeting as submitted.

Keith Johnson seconded and the motion carried.

FINANCIAL REPORT

SEPTEMBER financial

Keith Johnson moved to approve the September 2009 report as submitted. Kent Harlow seconded and the motion carried.

DECEMBER FINIANCIAL

These reports were not received due to the accountants being unable to get on line for the Bond Statements.  Financials will be received later this week and will be delivered to the Board when we receive them.  A verbal report was given by Chief Sielert.  He reported we are currently approximately 6% under budget or around $80,000 on the expense side.  At the same time we are around 8% under budget in collecting revenue or about $120,000. The major part in under collection of revenue is due to the Olathe contract being uncollected.

Ron Shaver, Olathe's attorney, along with Tim Richards and our attorney will be meeting to discuss the Olathe contract.  A large part of what we under collected in 2009 we should receive in 2010.  This actually puts us in better shape for 2010. Keith Johnson asked about when our first 2010 deposit will be received and the uncollected interest and taxes that will not be recovered. 

The Olathe contract renews annually beginning this year and we plan to get in the new contract the exact amount of what the contract will be annually.   Keith Johnson suggests the contract should come due and payable in January in order to allow for problems during the year.

We are doing another small auction with Purple Wave.  The Durango is being sold along with several other smaller items.  We are hoping for another $30,000 from the sale of the engine.  We did get some revenue in December and will get our first tax distribution from the county next Tuesday.  We are getting ready to bill the airport and City in February.  Finances are looking good for 2010, but will still be extremely tight.

Kent Harlow made a motion to table the DECEMBER 2009 Financial report since it was not available at the time of this meeting.  Keith Johnson seconded.

FLOOR BUSINESS

None

OLD BUSINESS

Chiefs Report

Chief Sielert presented:

He has spent most of the past month closing the year out.  He had several meetings with City and County staffers on the Gardner project.  Kent Harlow met with the Major, who has now met with Stewart Fairburn regarding this.  They were both very cordial in these meetings and gave us a list of financial reports that they wanted to see. They wanted our equipment replacement plan, projected revenues and expenses for the past 5 years. They also wanted to see the 5 year financial plan included in the Proposal.  We talked about representation and what would occur to the people currently on the board.  He updated Stewart on legislative changes.  He plans to meet with Larry McCauly tomorrow and discuss if the time frame discussed is realistic.  We should be able to get things done and in place before the budget is due.  We will be getting a timeline from him and will advise the board.  Stewart wants to meet with the Major and the District Staff before we present the Proposal to any boards or councils.

The Safer Grant has been extended and is due Friday. 

Kent Harlow asked if we need to get our attorney involved in the Olathe contract issue.   Keith Johnson asked what happens if we do not get the money. Chief explained if any detachment requests come up, we will not approve them.  We have some decisions to make as to what to do if they do not pay.  Kent Harlow asked if the commissioners should get involved.  Chief Sielert said that in the past the County has declined to do any legal work for us but will offer opinions on some issues.

Chief McGuire presented:

Chief McGuire had left for home earlier in the day due to being sick.  Chief Morley offered information on the Bond projects.  He says that Station 2 is 98% complete and the only items that are left to complete is a small fence project.  Station 3 has only landscaping left that will be done in the Spring.  The construction phase is done.  Station 1 is still held up due to weather.  Some items will be over budget, but over all we are under budget.

The reserve engine is for sale and we have received one phone call.  Kent Harlow indicated if it would help, we could offer buyers partial payments over two years to help get the engine sold.  Chief Morley explained that we do have other marketing opportunities to explore.

Keith Johnson asked about the line items on the Bond construction.  Chief Sielert indicated he will begin distributing the detailed spreadsheet reports to the Board members which contain more information.  

Keith Johnson asked about the radios.  Chief Morley informed us that we will now receive up to a total of 6 radios at $3,000 to $4,000 each.  What is happening is… they are going to hold on to the equipment until transition in the 2nd quarter of 2010.  Once we order our equipment they will be delivered directly to the ECC and they will program and install in units.  We will not see these until that time.  We are still waiting to hear the final decision on the grant.

NEW BUSINESS

Chief Holly advised that we recieved a grant for smoke detectors and we will receive 100 of these units.  Once they are available he will pick up.

FUTURE MEETINGS

February meeting will be held on the 2^nd Wednesday, February 10^th, and will begin at 7:00 p.m.

ADJOURNMENT

7:30 p.m. Kent Harlow moved to adjourn the meeting and continue with Executive Session. Keith Johnson seconded and the motion carried.